Choose Apple ( ) menu > System Preferences, click Keyboard, then click Dictation. Turn on Dictation and choose from these Dictation options: Choose whether to use Enhanced Dictation, which lets you use dictation when you're not connected to the Internet. Choose your language and dialect. Some languages, such as English, have multiple dialects.

Voice Training Since spoken English varies across regions, Speech Recognition needs training to understand your voice. Open the Speech Recognition window to start the voice training wizard. Press the “Windows” key, type “Speech Recognition” and press “Enter.” Click “Speech Recognition” and select “Train Your Computer to Better Understand You.” The voice training wizard opens and displays window prompts to guide you through the training. When prompted, speak the onscreen sentences into the microphone in your natural voice.

Microsoft Office can read aloud, talk or speak the text of documents to you. It’s possible in Word, Excel, PowerPoint, Outlook and OneNote. Computer speaking text is mainly suggested for various disabled users under the ‘Accessibility’ name. But ‘Speak’ is also useful if you’re just tired of reading the screen or are proof-reading from another document. Officially it’s called TTS ‘text-to-speech’ and is part of Windows.

Office makes use of that Windows sub-system. Configuration of the Speak/Read feature is done in Windows, as we’ll see below. Word 2016 for Windows has two similar features.

Speak – has been in the last few versions of Word for Windows. Read Aloud – is a new, improved version of Speak available in the most recent Word 2016 releases (as usual, Office 365 subscribers only). Office for Mac has a Read/Speak option. Rather, the macOS has a speech feature which can be used in Office. You’ll find Speak on the ‘Commands not on the Ribbon’ list. The easiest choice is adding it to the Quick Access Toolbar.

Now it’s on the QAT, select some text and click the Speak button. A somewhat mechanical voice will talk to you. If there’s no selection, Speak will say the current word at the cursor. Changing Voices The controls for Speak or Read Aloud are in Windows Control Panel Speech Recognition Text to Speech. Voice Selection – the English language options are ‘David’ or ‘Zira’ – male or female. Preview Voice – click to hear the current voice.

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Voice speed – faster or slower than the Normal setting. Read Aloud Read Aloud is much the same as Speak. It’s the same voice selection and settings in Windows. What’s different aside from the name and a fresh round of Microsoft hype?

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Essentially, it’s an improved interface for Speak. ‘Read Aloud’ is promoted to the Review tab. If it’s not there, add it to the Quick Access Toolbar, as shown for ‘Speak’ above.