You will always see the same messages in your Focused Inbox in Outlook Mail on the Web, Outlook for Windows or Mac and the Outlook apps for iOS and Android. If you use Mail for Windows 10, you will see the same Focused Inbox there as well. Putting the Navigation Bar back in the Folder Pane in Outlook 2013 or Outlook 2016 In Outlook 2016, there is this huge gray bar at the bottom which lists (in a very big font) Mail, Calendar, People, Tasks, etc to switch to their corresponding folder.

After 20 years of the Office suite, the question for Office on Windows isn’t just how much more can you do with it – it’s how can you be more effective and more productive with Office? Office 2016 introduced a new look and new tools to help you find features. It makes collaborating and sharing documents and information much easier. It gives businesses more options for securing information, and gives Excel a real update for the first time in years. When Office 2016 first came out, there weren’t a great many major new features to go with that new direction. But since then, month by month, Microsoft has been adding extra features through monthly updates.

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This shows clearly that the best way for many people to get Office is as a subscription service rather than software you pay for once (although that option is still there, even for macOS). There are still a confusing number of versions of Office. Personal includes the Windows or Mac versions of Word, Excel, PowerPoint, OneNote and Outlook, Publisher and Access for Windows, plus 1TB of space and Skype credits. Office 365 Home is the same software, for a slightly higher monthly subscription, for five PC or Mac users.

If you want to pay up front – and miss out on those new features as they come out – Office Home and Student 2016 has the basics: Word, Excel, PowerPoint and OneNote for Windows. Office Home and Business 2016 adds Outlook and Office Professional 2016 adds Outlook, Publisher and Access. The Office 365 subscriptions for businesses include the Exchange, SharePoint, OneDrive for Business and Skype for Business services as well as the Office software.

Office 365 Business includes the Windows or Mac versions of Word, Excel, PowerPoint, OneNote, Outlook, Publisher, and now Access, and each person can put them on up to five PCs or Macs. There are fewer differences between the home and business versions with Office 2016 – Excel’s business intelligence features are now in all versions. As usual, Visio and Project get new versions at the same time as Office, but you have to buy them separately. There’s a new Office 365 Visio service too – today that only lets you view Visio diagrams, so it’s handy for sharing but not (yet) for editing. And unlike the Windows 10-only Office Mobile apps (reviewed on the next page), Office 2016 runs on and as well.

The bright new Office 2016 themes help you tell applications apart The universal look Microsoft calls Office 2016 more colourful – we’d call it the slightest bit chunkier as well. The default Colourful theme picks up the solid slabs of colour in Windows 10, painting them across the title bar and the tab bar on the ribbon so that you absolutely can’t miss that the window which is blue at the top is a Word document, and the windows that’s green at the top is your spreadsheet. If you prefer something more subtle, you can choose a white interface – with or without background images – or high-contrast dark grey or black themes.

But whether white, grey or brightly coloured, the title and ribbon tab bars in Office 2016 stand out just a little bit more because they’re not just more noticeable – they’re also just a little bit bigger. The compact view designed for mouse users takes up about a millimetre more space than the big and finger-friendly touch mode in, on a 1920 x 1080 resolution 13-inch screen with the ribbon expanded, and the 2016 touch mode ribbon and toolbar take up another couple of millimetres, eating away at the space you have for documents. Getting bigger: even the mouse mode ribbon in Office 2016 takes up more space than the touch mode ribbon in Office 2013 One small change signals yet another piece of Microsoft’s ‘metro’ design language chipped away; the ribbon tabs are no longer in capitals. Working with files Many of the useful features in Office 2016 are in all the applications, like the improvements to the File menu. On the Info pane, you see more of the details about your file without having to click again to see all of the details, like the times when you created, last changed and last printed the file – they used to be hidden away.

One feature here exemplifies the good and bad of the monthly Office updates. For files you save to OneDrive or OneDrive for Business, the list of recent files in each application roams between the devices where you sign in with the same Microsoft account (even if that’s not the account you bought Office with) so you can pick up where you left off on another PC very quickly. Recent and pinned files finally make it to the jump lists for the Office application in the Windows taskbar When Office 2016 came out, the list of recent files and folders showed up on the File menu in Word, Excel and PowerPoint for opening and saving files, handily grouped and labelled. Any files you pinned for convenience were in a Pinned group at the top, with others grouped under Today, Yesterday, This Week, Last Week and Older, making it much faster to find what you need or put new files in the right place. Plus each document is also marked with the file location, which can be another clue for picking between two similar file names. Documents you won’t open again can be removed, and you can copy the details of where the file is; just right-click.